Job Summary

We are seeking a detail-oriented and responsible

Finance Executive Payables

to manage vendor and student refund payments, utility bill submissions, pre-audit compliance, tax calculations, petty cash, bank reconciliations, and SAP clearing activities. The incumbent will ensure that payments are processed accurately and on time in accordance with approved policies and procedures, and that complete supporting documentation and periodic reports are submitted within defined timelines.

Job Responsibilities:

• Verify vendor payable documents and ensure that all required approvals are obtained in accordance with policy; maintain the related tracking sheet in Excel.
• Verify and ensure the accuracy and completeness of student refund payables.
• Submit utility bills, including IESCO, SNGPL, and PTCL, to the bank for timely payment.
• Ensure every payment is pre-audited before processing. No payment should be processed without audit unless an exception is approved by Central Finance.
• Communicate audit objections to the relevant departments and follow up for their timely resolution.
• Prepare payment sheets and calculate applicable income tax and sales tax based on each vendor’s tax status.
• Verify income tax and sales tax calculations recorded on vendor invoices in SAP.
• Collect pay orders from the bank for vendors, internal and external examiners, and student refunds, and ensure their proper disbursement.
• Maintain an updated Excel-based fund position for Riphah imprest bank accounts.
• Supervise petty cash expenses, maintain the SAP petty cash journal, and ensure transactions are posted in the same month.
• Ensure timely reimbursement of petty cash against invoices and record the transactions in SAP.
• Handle bank correspondence and follow up on matters related to payments and bank transactions.
• Maintain proper filing, tagging, and record-keeping of payment and supporting documents.
• Prepare income tax and sales tax sheets for imprest accounts and submit tax cheques, along with the required information, to Central Finance within two days of payment.
• Perform SAP tax clearing, vendor clearing, bank clearing, and general ledger (GL) clearing.
• Upload the SAP bank reconciliation for Riphah imprest bank accounts monthly, by the 5th of the following month.
• Prepare and maintain bank reconciliation reports.
• Submit audited bank reconciliations and vendor payable reports to Central Finance by the 10th of the following month to facilitate the release of monthly funds.

Job Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field; ACCA / CA / ACMA progress or equivalent qualification would be an advantage.
• Relevant experience in accounts payable, payment processing, bank reconciliations, taxation, and ERP/SAP-based finance operations.

Job Skills and Competencies:

• Working knowledge of SAP and Microsoft Excel.
• Understanding of vendor payments, student refunds, petty cash, and bank reconciliation processes.
• Knowledge of applicable income tax and sales tax calculations and documentation requirements.
• Strong attention to detail, accuracy, and document control.
• Ability to follow audit requirements, financial policies, and approval procedures.
• Good coordination and communication skills to resolve audit observations and liaise with departments, banks, and Central Finance.
• Ability to meet monthly reporting and payment deadlines.